Academic Records
Your record of enrolment and results is stored electronically. You can generate an unofficial record of your results at any time, using your myTAFESA login.
Please note this unofficial record may include interim results that are subsequently updated prior to an official Academic Transcript being issued. You will receive an official Academic Transcript showing a record of your results in a particular award when you have completed studies in that award. See Result Codes.
Please note that TAFE SA is required to accurately record all results including withdrawals.
Academic Requirements
Your award will only be conferred when the academic records show that you have met all the requirements for the award and have paid all outstanding debts. The subject or course coordinator is responsible for confirming your eligibility for an award after your academic records and enrolment have been checked for accuracy. In most cases, formal graduation ceremonies are organised for the presentation of award Parchments.
If you claim an award when you have not met the academic requirements, the course co-ordinator will advise which additional requirements need to be met for you to receive a Parchment.
Posting of Parchments
All Parchments are sent via registered post.
Replacement or Reissue of a Parchment or Letter of Extract
Graduates of TAFE SA can apply to have a parchment or letter of extract replaced due to loss or damage. Parchments and letters of extract can also be reissued as a result of a change of name. In each case, please complete the Application Replacement Reissue form and submit to your program area.
Please note that a separate application form and fee of $50 is applicable for each request. A non-refundable $65 archive fee may also be charged for applications that require an archive search conducted.
Applications must be supported by the following documentation:
Personal information
TAFE SA collects and stores the personal information of students in order to administer applications, enrolments and academic progress and to provide other services to students. This information is managed in accordance with the Information Privacy Principles Instructions issued by the Department of the Premier and Cabinet.
All matters relating to your admission, assessment, progress, course completion, learning difficulties, personal needs and any discussions or negotiations concerning such matters will be treated strictly in confidence. TAFE SA will endeavour to meet your needs regardless of your gender, ethnicity, age, disability, or background, without divulging your personal details unless required by law.
TAFE SA ensures that the personal information it collects:
- is not excessive
- is relevant to the purpose
- is authorised or required by law
- is as up to date, accurate and complete as possible
- does not intrude unreasonably into your personal affairs.
Your personal information is securely stored against loss or unauthorised access, and is not misused. In accordance with the Freedom of Information Act 1991, you are able to access your own student files and make changes to your personal information for accuracy, completeness, relevancy or currency.
Your personal information will not be distributed or used for other purposes unless:
- you have given permission
- TAFE SA believes using the information is necessary to prevent or reduce a threat to your life, health or safety
- the use or disclosure is required by law
- the use is reasonably necessary to enforce the Criminal Law Consolidation Act 1935
- the use is required by law to be provided to other government departments or statutory bodies.
Students should contact their lecturer if they wish to obtain access to basic personal information held by TAFE SA. However, the Freedom of Information Act 1991 (the FOI Act) also gives members of the public a legally enforceable right to access documents held by the government (subject to some exemptions), including a right to access documents regarding a student’s personal affairs held by TAFE SA.
The FOI Act also sets out the process by which a student (or other member of public) can apply to TAFE SA for amendment of TAFE SA’s records regarding the person’s personal affairs if the person believes that the information is incomplete, incorrect, out of date or misleading.
Academic information
Your academic information, including your results, is not made available to other interested parties unless:
- you are under a contract of training, in which case your employer is legally entitled to receive a copy
- TAFE SA is directed to provide academic information by a court order or similar
- you have signed a declaration giving TAFE SA the authority to forward academic information to another person or party
- you are undertaking training outside a training contract under an employer/employee agreement for which your employer is responsible for the fees and has signed a declaration to that effect
- you are a minor and the person/s are your legal guardians
- the agency requesting information is subcontracting the training to TAFE SA, which is required to provide results to the agency.