Parchments and Results

Award Parchments

Upon completion of training you will receive your award certification.

TAFE SA will post your parchment directly to you by registered post if:
Your lecturer has confirmed that you have successfully completed all course requirements
You have no outstanding course fees for the qualification for which you are are seeking a parchment
Your Unique Student Identifier is entered into your TAFE SA student account
Your current postal address is entered into your TAFE SA student account

We are experiencing a large volume of parchments to process due to end of year completions. TAFE SA is committed to processing your parchment as soon as possible and apologise for any delay or inconvenience in the issuing of your parchment. Please submit an enquiry or apply now if it’s been more than 60 days since you completed your course and you have not received a parchment.

Academic Records

Academic Requirements
Posting of Parchments
Replacement or Reissue of a Parchment or Letter of Extract
Personal Information
Academic Information

Official Academic Transcript Result Codes
Current TAFE SA-wide Result Codes
Current Higher Education Result Codes
Superseded VET Results Codes
Superseded TAFE SA-wide Result Codes
Superseded Higher Education Result Codes

Academic Records

Your record of enrolment and results is stored electronically. You can generate an unofficial record of your results at any time, using your myTAFESA login.

Please note this unofficial record may include interim results that are subsequently updated prior to an official Academic Transcript being issued. You will receive an official Academic Transcript showing a record of your results in a particular award when you have completed studies in that award. See Result Codes.

Please note that TAFE SA is required to accurately record all results including withdrawals.

Academic Requirements

Your award will only be conferred when the academic records show that you have met all the requirements for the award and have paid all outstanding debts. The subject or course coordinator is responsible for confirming your eligibility for an award after your academic records and enrolment have been checked for accuracy. In most cases, formal graduation ceremonies are organised for the presentation of award Parchments.

If you claim an award when you have not met the academic requirements, the course co-ordinator will advise which additional requirements need to be met for you to receive a Parchment.

Posting of Parchments

All Parchments are sent via registered post.

Replacement or Reissue of a Parchment or Letter of Extract

Graduates of TAFE SA can apply to have a parchment or letter of extract replaced due to loss or damage. Parchments and letters of extract can also be reissued as a result of a change of name. In each case, please complete the Application Replacement Reissue form and submit to your program area.

Please note that a separate application form and fee of $50 is applicable for each request. A non-refundable $65 archive fee may also be charged for applications that require an archive search conducted.

Applications must be supported by the following documentation:

Replacement: A statutory declaration and photographic ID.
Reissue: A statutory declaration OR the original parchment, and photographic ID.
Letter of Extract: Photographic ID

Official Academic Transcript Result Codes

Current TAFE SA Vocational Education and Training (VET) Result Codes

Code	Description	Explanation
AP	Academic Pass	Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. If the Industry Skills Assessment is completed unsuccessfully, the result code will be changed to FW – Fail Workplace. NOTE: AP is not considered as a Final Result Decision
C	Credit	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. Is used to recognise high achievement against specified criteria.
D	Distinction	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. Is the highest result possible and is awarded against specified criteria in the pursuit of excellence.
F	Unit/course outcomes not achieved	Fail Result The client has attempted all of the requirements for the assessment and has been assessed as not competent, or as not satisfying one or more of the requirements for the unit of competency or subject.
FW	Fail Workplace	Applies as described above in AP result code when the student fails an Industry Skills Assessment that is one component of a unit that also has a TAFE academic requirement.
P	Pass	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. All learning outcomes of a unit of competency/subject have been achieved.
PA	Pass Achieved – non-graded	May be used for a unit where the levels of performance are not distinguished. All learning outcomes of unit of competency/subject have been achieved. Previously also used for recognition of prior learning.
RE	Assessment resulted elsewhere	This result code is for use to ensure that a student enrolled in the same unit of competency/subject across 2 or more classes at the same time is only resulted with a final result (pass or fail) once. It designates that the actual assessment result for this unit of competency/subject enrolment is recorded in another class and the entry of RE is kept only to record the student’s attendance in the class. It also is used when a student is enrolled into and started attending a class and then applied for Recognition of Prior Learning.
VP	Vocational Placement - Academic Component of Competency Satisfactorily Completed	Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. If the Industry Skills Assessment is completed unsuccessfully, the result code will be changed to FW – Fail Workplace. NOTE: AP is not considered as a Final Result Decision
XW	Withdrawn did not complete class hours	Non Successful Completion – indicates that a student has not satisfactorily completed the course hours

Current TAFE SA-wide Result Codes

Current VET Result Codes

Code	Description	Explanation
MS	Unit of Competency / Subject Started	Indicates that the student has begun the study for the unit of competency/subject but will be enrolled in the next Semester or Year to complete and the actual assessment result will be against that future class.
OB	Observer Status, not assessed	There are some students who undertake accredited unit of competency/subject where they wish to 'sit in' on lectures and have no intention of undertaking the standard assessment for the unit of competency/subject. This result code was created to accommodate such activity. The result code of 'OB' signifies that no assessment was undertaken and in order for the student to get status in the unit of competency/subject the student would need to either repeat the unit of competency/subject again and be assessed or undertake a RPL activity in order to determine the unit of competency/subject assessment status.
RF	Recognition of Prior Learning Not Granted	Recognition of Prior Learning Not Granted – The student has been assessed and recognition of prior learning has not been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work
RP	Recognition of Prior Learning Granted	Recognition of Prior Learning Granted – The student has been assessed and recognition of prior learning has been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work
RW	Recognition of Prior Learning Withdrawn	The student has applied for Recognition of Prior Learning and submitted evidence however has subsequently decided not to proceed with the RPL Application
ST	Status granted through credit transfer formal arrangement	Status granted through formal credit transfer arrangement.
W	Withdrew	Used when evidence exists that student has commenced study in the unit/subject and at some point during the learning period, officially withdrew.

Current Higher Education Result Codes

Code	Grade	% Range	Grade Point	Explanation
HD	High Distinction	85-100%	7	Outstanding, exceptional work in terms of understanding, interpretation, presentation and originality.
D	Distinction	75-84%	6	A very high standard of work in terms of presentation, originality and interpretation.
C	Credit	65-74%	5	A high standard of work in terms of presentation, originality and insight.
P	Pass	50-64%	4	Demonstrates an adequate level of insight and presentation.
F	Fail	0-49%	1	Fails to meet the minimum requirements specified for the subject or Formally withdraws after 66% of the study period for the subject has passed. If no evidence exists that the student commenced study in the subject an NS result applies.
NGP	Non-Graded Pass			This result is awarded when a subject is assessed on a pass/fail basis where a satisfactory level of performance and participation has been achieved. The result may encompass any level of achievement from satisfactory to outstanding, i.e. 50-100%.
W	Withdrew			Withdrew without academic penalty Student formally withdrew after census date and before 66% of the study period for the unit had passed. Only to be used if evidence exists that the student commenced study and then withdrew during the specified timeframe.
MS	Module Started			Subject started A subject should only be resulted with MS if a lecturer has not completely delivered and assessed the subject within the academic study period. This code indicates that a student has commenced study and will be re-enrolled in the following study period to complete the subject and assessment. Fee exemption may be required. Only to be used if evidence exists that the student commenced study.
ST	Status			Status granted Status is credit for study previously completed by a student.

Superseded VET Results Codes

Code	Description	Explanation
CA	Competency achieved	Used where a student has been assessed for a unit of competency/subject and found to be competent.
CF	Competency not achieved	Used where a student has been assessed for a unit of competency/subject and found to be not competent.
CN	Competency not yet achieved	Used in situations where a standard Fail (Unit outcomes not achieved) result could deter students from continuing their studies. The same criteria as result code ‘F’ apply when determining this result.
CS	Studies commenced, not yet completed	Used where a student has commenced study in a unit of competency/subject but not yet completed, the completion will take place in a following class.
NA	Not assessed	Used when a student attended a class but no assessment was conducted.
OY	Studies commenced, not yet completed	Used when a student has begun study of a unit/subject in one year and the completion of the unit will be done in another calendar year.
P1	Pass level 1	Used where a student has been assessed and found to have passed the unit/subject at the graded level of 75% or more.
P2	Pass level 2	Used where a student has been assessed and found to have passed the unit/subject at the graded level of 50 – 74%.
PP	Provisional Pass (School of Music use only)	Used for the School of Music students who have completed the first semester of study but no assessment will be done until the end of the year.
RL	Assessment to be undertaken in a future class	Used where a student has studied a unit of competency/subject and attended the whole class but will be enrolled in the unit of competency/subject again and the result given in the second class. (Used in Vocational Preparation mostly where students had to do some subjects several times to pass e.g. English as Second Language).
S	Status (Competency Achieved)	Status given where a student had previously studied the unit of competency/subject and passed.
SE	Sat for an external assessment	To be used where a student studied a unit of competency/subject but also had to sit an external assessment to gain completion e.g. where an assessment was needed to gain a license such as Ship Pilot License, they could not be declared to have passed until the license assessment had been completed.

Superseded TAFE SA-wide Result Codes

– may be used for VET and Higher Education

Code	Description	Explanation
FN	Failed Not Assessed	The student commenced study in the unit/subject and at some point during the learning period ceased their commitment, e.g. no more attendance/submission of work without officially withdrawing.
R	Result to be advised	A temporary code that must be changed to the appropriated unit of competency/subject assessment result code before the end of the reporting year.

Superseded Higher Education Result Codes

Code	Grade	% Range	Grade Point
DN	Distinction	75-84%	6
CR	Credit	65-74%	5
1P	Pass level 1	55-64%	4.5
P1	Pass Level 1	55-64%	4.5
2P	Pass level 2	50-54%	4
P2	Pass Level 2	50-54%	4
1F	Fail level 1	45-49%	1.5
F1	Fail Level 1	45-49%	1.5
2F	Fail level 2	0-44%	1
F2	Fail Level 2	0-44%	1
PN	Pass not assessed

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Personal information

TAFE SA collects and stores the personal information of students in order to administer applications, enrolments and academic progress and to provide other services to students. This information is managed in accordance with the Information Privacy Principles Instructions issued by the Department of the Premier and Cabinet.

All matters relating to your admission, assessment, progress, course completion, learning difficulties, personal needs and any discussions or negotiations concerning such matters will be treated strictly in confidence. TAFE SA will endeavour to meet your needs regardless of your gender, ethnicity, age, disability, or background, without divulging your personal details unless required by law.

TAFE SA ensures that the personal information it collects:

is not excessive
is relevant to the purpose
is authorised or required by law
is as up to date, accurate and complete as possible
does not intrude unreasonably into your personal affairs.

Your personal information is securely stored against loss or unauthorised access, and is not misused. In accordance with the Freedom of Information Act 1991, you are able to access your own student files and make changes to your personal information for accuracy, completeness, relevancy or currency.

Your personal information will not be distributed or used for other purposes unless:

you have given permission
TAFE SA believes using the information is necessary to prevent or reduce a threat to your life, health or safety
the use or disclosure is required by law
the use is reasonably necessary to enforce the Criminal Law Consolidation Act 1935
the use is required by law to be provided to other government departments or statutory bodies.

Students should contact their lecturer if they wish to obtain access to basic personal information held by TAFE SA. However, the Freedom of Information Act 1991 (the FOI Act) also gives members of the public a legally enforceable right to access documents held by the government (subject to some exemptions), including a right to access documents regarding a student’s personal affairs held by TAFE SA. The FOI Act also sets out the process by which a student (or other member of public) can apply to TAFE SA for amendment of TAFE SA’s records regarding the person’s personal affairs if the person believes that the information is incomplete, incorrect, out of date or misleading.

TAFE SA Freedom of Information Statement

Academic information

Your academic information, including your results, is not made available to other interested parties unless:

you are under a contract of training, in which case your employer is legally entitled to receive a copy
TAFE SA is directed to provide academic information by a court order or similar
you have signed a declaration giving TAFE SA the authority to forward academic information to another person or party
you are undertaking training outside a training contract under an employer/employee agreement for which your employer is responsible for the fees and has signed a declaration to that effect
you are a minor and the person/s are your legal guardians
the agency requesting information is subcontracting the training to TAFE SA, which is required to provide results to the agency.