Parchments and Results

Award Parchments

Upon completion of training you will receive your award certification.

TAFE SA will post your parchment directly to you by registered post if:

• Your lecturer has confirmed that you have successfully completed all course requirements
  
• You have no outstanding course fees for the qualification for which you are seeking a parchment TAFE SA student account
  
• Your Unique Student Identifier is entered into your TAFE SA student account
  
• Your current postal address is entered into your TAFE SA student account

 

You will receive an official Academic Transcript showing a record of your results in a particular award when you have completed studies in that award. However you can generate an unofficial record of your results at any time using Self Service or by using your Unique Student Identifier [USI] number for any study activity from 2015 onwards.

TAFE SA is committed to processing your application for a parchment as soon as possible.  Please contact us if you are experiencing any unexpected delays.

• Submit a parchment enquiry
• Apply for a parchment - if it’s been more than 30 days since you completed your course and you have not received a parchment.
  
  *We know how important it is to receive your parchment in recognition of your successful completion of your course. Please check all of your request details are accurate and entered in full before pressing ‘Submit’, as this will help us in quickly getting back to about your parchment.

All Parchments are sent via registered post.  

Academic Records

Your record of enrolment and results is stored electronically. You can generate an unofficial record of your results at any time, using your Self Service.  Your results can also be accessed using your Unique Student Identifier [USI] number.

Please note this unofficial record may include interim results that are subsequently updated prior to an official Academic Transcript being issued.  You will receive an official Academic Transcript showing a record of your results in a particular award when you have completed studies in that award. See Result Codes.

Please note that TAFE SA is required to accurately record all results including withdrawals.

Academic Requirements

Your award will only be conferred when the academic records show that you have met all the requirements for the award and have paid all outstanding debts. The subject or course coordinator is responsible for confirming your eligibility for an award after your academic records and enrolment have been checked for accuracy.

If you claim an award when you have not met the academic requirements, the course co-ordinator will advise which additional requirements need to be met for you to receive a Parchment.

Posting of Parchments

All Parchments are sent via registered post.

Reissue of a Parchment, Letter of Extract or Statement of Attainment including Competency Card

Graduates of TAFE SA can apply to have a Parchment, Statement of Attainment or letter of extract replaced due to loss or damage. Parchments, Statement of Attainments and Letters of Extract can also be reissued as a result of a change of name. In each case, please complete the Application Replacement Reissue form online.

Replacement white cards can be requested online.

Please note that a separate application form and fee of $50 is applicable for each replacement Parchment or Statement of Attainment issued. 

Applications must be supported by the following documentation:

• Replacement: A statutory declaration (stating what has happened to the original) and photographic ID.
• Reissue: A statutory declaration (stating what has happened to the original) OR the original parchment, photographic ID and a completed TAFE SA Change of Details form.
• Letter of Extract: Photographic ID

For advice on Statutory Declarations needing to be signed overseas please see the Department of Foreign Affairs and Trade website.

Verification of TAFE SA certification

TAFE SA verify testamurs for external stakeholders to ensure student’s certifications are valid. 

Requests for verification are to be sent to Parchments@tafesa.edu.au

Evidence to be included:

• Legal identification
• Signed consent to release documentation 

TAFE SA will report any potential fraud to Australian Skills Quality Authority (ASQA), Tertiary Education Quality and Standards Agency (TEQSA), and South Australia Police (SAPOL) in instances of substantiated fraudulent testamurs.

Official Academic Transcript Result Codes

• Current TAFE SA Vocational Education and Training (VET) Result Codes

  Current TAFE SA Vocational Education and Training (VET) Result Codes

  Code	Description	Explanation
  D	Distinction	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. Is the highest result possible and is awarded against specified criteria in the pursuit of excellence.
  C	Credit	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. Is used to recognise high achievement against specified criteria.
  P	Pass	Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted. All learning outcomes of a unit of competency/subject have been achieved.
  PA	Pass Achieved – non-graded	May be used for a unit where the levels of performance are not distinguished. All learning outcomes of unit of competency/subject have been achieved. Previously also used for recognition of prior learning.
  AP*	Academic Pass	Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. NOTE: AP is not considered as a Final Result Decision
  VP*	Vocational Placement - Academic Component of Competency Satisfactorily Completed	Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. NOTE: VP is not considered as a Final Result Decision.
  F	Unit/course outcomes not achieved	Fail Result The client has attempted all of the requirements for the assessment and has been assessed as not competent, or as not satisfying one or more of the requirements for the unit of competency or subject. It also is used when a student is enrolled into and started attending a class and then applied for Recognition of Prior Learning.
  MS*	Unit of Competency / Subject Started	Indicates that the student has begun the study for the unit of competency/subject but will be enrolled in the next Semester or Year to complete and the actual assessment result will be against that future class.
  OB	Observer Status, not assessed	There are some students who undertake accredited unit of competency/subject where they wish to 'sit in' on lectures and have no intention of undertaking the standard assessment for the unit of competency/subject. This result code was created to accommodate such activity.  The result code of 'OB' signifies that no assessment was undertaken and in order for the student to get status in the unit of competency/subject the student would need to either repeat the unit of competency/subject again and be assessed or undertake a RPL activity in order to determine the unit of competency/subject assessment status.
  RP	Recognition of Prior Learning Granted	The student has been assessed and recognition of prior learning has been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work.
  RF	Recognition of Prior Learning Not Granted	Recognition of Prior Learning Not Granted – The student has been assessed and recognition of prior learning has not been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work.
  RW	Recognition of Prior Learning Withdrawn	The student has applied for Recognition of Prior Learning and submitted evidence however has subsequently decided not to proceed with the RPL Application.
  ST	Status granted through credit transfer formal arrangement	Status granted through formal credit transfer arrangement.
  W*	Withdrew	Used when evidence exists that student has commenced study in the unit/subject and at some point during the learning period, officially withdrew.
  X*	Successful completion	Successful completion of a non-assessable enrolment.
  XW *	Withdrawn did not complete class hours	Non successful completion of a non-assessable enrolment.
  	* Prior to January 2015 these results did not appear on Official Printed Academic Transcripts.
  Result Codes displayed in your student account NOT listed on your Official Academic Transcript
  RE	Assessment resulted elsewhere	This result code is for use to ensure that a student enrolled in the same unit of competency/subject across 2 or more classes at the same time is only resulted with a final result (pass or fail) once. It designates that the actual assessment result for this unit of competency/subject enrolment is recorded in another class and the entry of RE is kept only to record the student’s attendance in the class.
  NS	Did not commence	Is not recorded on Academic Transcript

• Current Higher Education Result Codes

  Current Higher Education Result Codes

  Code	Grade	% Range	Grade Point	Explanation
  HD	High Distinction	85-100%	7	Outstanding, exceptional work in terms of understanding, interpretation, presentation and originality.
  D	Distinction	75-84%	6	A very high standard of work in terms of presentation, originality and interpretation.
  C	Credit	65-74%	5	A high standard of work in terms of presentation, originality and insight.
  P	Pass	50-64%	4	Demonstrates an adequate level of insight and presentation.
  F	Fail	0-49%	1	Fails to meet the minimum requirements specified for the subject.
  NGP	Non-Graded Pass			This result is awarded when a subject is assessed on a pass/fail basis where a satisfactory level of performance and participation has been achieved. The result may encompass any level of achievement from satisfactory to outstanding, i.e. 50-100%.
  W	Withdrew			Withdrew without academic penalty Student formally withdrew after census date and before 66% of the study period for the unit had passed. Only to be used if evidence exists that the student commenced study and then withdrew during the specified timeframe.
  MS	Module Started			Subject started A subject should only be resulted with MS if a lecturer has not completely delivered and assessed the subject within the academic study period. This code indicates that a student has commenced study and will be re-enrolled in the following study period to complete the subject and assessment. Fee exemption may be required. Only to be used if evidence exists that the student commenced study.
  ST	Status			Status granted Status is credit for study previously completed by a student.

• Superseded VET Results Codes

  Superseded VET Result Codes

  Code	Description	Explanation
  CA	Competency achieved	Used where a student has been assessed for a unit of competency/subject and found to be competent.
  CF	Competency not achieved	Used where a student has been assessed for a unit of competency/subject and found to be not competent.
  CN	Competency not yet achieved	Used in situations where a standard Fail (Unit outcomes not achieved) result could deter students from continuing their studies.  The same criteria as result code ‘F’ apply when determining this result.
  CS	Studies commenced, not yet completed	Used where a student has commenced study in a unit of competency/subject but not yet completed, the completion will take place in a following class.
  NA	Not assessed	Used when a student attended a class but no assessment was conducted.
  OY	Studies commenced, not yet completed	Used when a student has begun study of a unit/subject in one year and the completion of the unit will be done in another calendar year.
  P1	Pass level 1	Used where a student has been assessed and found to have passed the unit/subject at the graded level of 75% or more.
  P2	Pass level 2	Used where a student has been assessed and found to have passed the unit/subject at the graded level of 50 – 74%.
  PP	Provisional Pass (School of Music use only)	Used for the School of Music students who have completed the first semester of study but no assessment will be done until the end of the year.
  RL	Assessment to be undertaken in a future class	Used where a student has studied a unit of competency/subject and attended the whole class but will be enrolled in the unit of competency/subject again and the result given in the second class. (Used in Vocational Preparation mostly where students had to do some subjects several times to pass e.g. English as Second Language).
  S	Status (Competency Achieved)	Status given where a student had previously studied the unit of competency/subject and passed.
  SE	Sat for an external assessment	To be used where a student studied a unit of competency/subject but also had to sit an external assessment to gain completion e.g. where an assessment was needed to gain a license such as Ship Pilot License, they could not be declared to have passed until the license assessment had been completed.

• Superseded TAFE SA-wide Result Codes – may be used for VET and Higher Education

  Superseded TAFE SA-wide Result Codes - may be used for VET and Higher Education

  Code	Description	Explanation
  FN	Failed Not Assessed	The student commenced study in the unit/subject and at some point during the learning period ceased their commitment, e.g. no more attendance/submission of work without officially withdrawing.
  R	Result to be advised	A temporary code that must be changed to the appropriated unit of competency/subject assessment result code before the end of the reporting year.

• Superseded Higher Education Result Codes

  Superseded Higher Education Result Codes

  Code	Grade	% Range	Grade Point
  DN	Distinction	75-84%	6
  CR	Credit	65-74%	5
  1P	Pass level 1	55-64%	4.5
  P1	Pass Level 1	55-64%	4.5
  2P	Pass level 2	50-54%	4
  P2	Pass Level 2	50-54%	4
  1F	Fail level 1	45-49%	1.5
  F1	Fail Level 1	45-49%	1.5
  2F	Fail level 2	0-44%	1
  F2	Fail Level 2	0-44%	1
  PN	Pass not assessed		

Personal information

TAFE SA collects and stores the personal information of students in order to administer applications, enrolments and academic progress and to provide other services to students. This information is managed in accordance with the Information Privacy Principles Instructions issued by the Department of the Premier and Cabinet.

All matters relating to your admission, assessment, progress, course completion, learning difficulties, personal needs and any discussions or negotiations concerning such matters will be treated strictly in confidence. TAFE SA will endeavour to meet your needs regardless of your gender, ethnicity, age, disability, or background, without divulging your personal details unless required by law.

TAFE SA ensures that the personal information it collects:

• is not excessive
• is relevant to the purpose
• is authorised or required by law
• is as up to date, accurate and complete as possible
• does not intrude unreasonably into your personal affairs.

Your personal information is securely stored against loss or unauthorised access, and is not misused. In accordance with the Freedom of Information Act 1991, you are able to access your own student files and make changes to your personal information for accuracy, completeness, relevancy or currency.

Your personal information will not be distributed or used for other purposes unless:

• you have given permission
• TAFE SA believes using the information is necessary to prevent or reduce a threat to your life, health or safety
• the use or disclosure is required by law
• the use is reasonably necessary to enforce the Criminal Law Consolidation Act 1935
• the use is required by law to be provided to other government departments or statutory bodies.

Students should contact their lecturer if they wish to obtain access to basic personal information held by TAFE SA.  However, the  Freedom of Information Act 1991 (the FOI Act) also gives members of the public a legally enforceable right to access documents held by the government (subject to some exemptions), including a right to access documents regarding a student’s personal affairs held by TAFE SA. The FOI Act also sets out the process by which a student (or other member of public) can apply to TAFE SA for amendment of TAFE SA’s records regarding the person’s personal affairs if the person believes that the information is incomplete, incorrect, out of date or misleading.  

• TAFE SA Freedom of Information Statement

Academic information

Your academic information, including your results, is not made available to other interested parties unless:

• you are under a contract of training, in which case your employer is legally entitled to receive a copy
• TAFE SA is directed to provide academic information by a court order or similar
• you have signed a declaration giving TAFE SA the authority to forward academic information to another person or party
• you are undertaking training outside a training contract under an employer/employee agreement for which your employer is responsible for the fees and has signed a declaration to that effect
• you are a minor and the person/s are your legal guardians
• the agency requesting information is subcontracting the training to TAFE SA, which is required to provide results to the agency.