Academic Records

Your record of enrolment and results is stored electronically. You can generate an unofficial record of your results at any time, using your myTAFESA login.

Please note this unofficial record may include interim results that are subsequently updated prior to an official Academic Transcript being issued.  You will receive an official Academic Transcript showing a record of your results in a particular award when you have completed studies in that award. See Result Codes.

Please note that TAFE SA is required to accurately record all results including Withdrawals.

Award Parchments

Once you have completed the requirements of an award (such as Certificate, Diploma or Degree) you will be eligible to receive an official TAFE SA parchment accompanied by an official Academic Transcript. You need to apply to receive your parchment, using the Application for Parchment form. We encourage you to apply for your Parchment as soon as you have met the requirements for an award.

Academic Requirements

Your award will only be conferred when the academic records show that you have met all the requirements for the award and have paid all outstanding debts. The subject or course coordinator is responsible for confirming your eligibility for an award after your academic records and enrolment have been checked for accuracy. In most cases, formal graduation ceremonies are organised for the presentation of award Parchments.

If you claim an award when you have not met the academic requirements, the course co-ordinator will advise which additional requirements need to be met for you to receive a Parchment.

Posting of Parchments

All Parchments are sent via registered post.

Replacement or Reissue of a Parchment or Letter of Extract

Graduates of TAFE SA can apply to have a parchment or letter of extract replaced due to loss or damage. Parchments and letters of extract can also be reissued as a result of a change of name. In each case, please complete the Application Replacement Reissue form and submit it via Student Services.

Please note that a separate application form and fee of $50 is applicable for each request. A non-refundable $65 archive fee may also be charged for applications that require an archive search conducted.

Applications must be supported by the following documentation:


Official Academic Transcript Result Codes

Current TAFE SA Vocational Education and Training (VET) Result Codes

Code

Description

Explanation

AP

Academic Pass

Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. If the Industry Skills Assessment is completed unsuccessfully, the result code will be changed to FW – Fail Workplace.
NOTE: AP is not considered as a Final Result Decision

C

Credit

Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted.
Is used to recognise high achievement against specified criteria.

D

Distinction

Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted.
Is the highest result possible and is awarded against specified criteria in the pursuit of excellence.

F

Unit/course outcomes not achieved

Fail Result
The client has attempted all of the requirements for the assessment and has been assessed as not competent, or as not satisfying one or more of the requirements for the unit of competency or subject.

FW

Fail Workplace

Applies as described above in AP result code when the student fails an Industry Skills Assessment that is one component of a unit that also has a TAFE academic requirement.

P

Pass

Used for a unit of competency/subject where levels of performance are assessed and assessments are conducted.
All learning outcomes of a unit of competency/subject have been achieved.

PA

Pass Achieved
– non-graded

May be used for a unit where the levels of performance are not distinguished.
All learning outcomes of unit of competency/subject have been achieved.
Previously also used for recognition of prior learning.

RE

Assessment resulted elsewhere

This result code is for use to ensure that a student enrolled in the same unit of competency/subject across 2 or more classes at the same time is only resulted with a final result (pass or fail) once. It designates that the actual assessment result for this unit of competency/subject enrolment is recorded in another class and the entry of RE is kept only to record the student’s attendance in the class.
It also is used when a student is enrolled into and started attending a class and then applied for Recognition of Prior Learning.

VP

Vocational Placement - Academic Component of Competency Satisfactorily Completed

Used only for units of competency/subjects that have a TAFE SA academic requirement component and an Industry Skills Assessment. If student has only successfully completed the academic training requirements and the Industry Skills Assessment will be undertaken in the future academic year, this result code is used. When both components are successfully completed, the student is resulted with a PA, P, C or D. If the Industry Skills Assessment is completed unsuccessfully, the result code will be changed to FW – Fail Workplace.
NOTE: AP is not considered as a Final Result Decision

XW

Withdrawn did not complete class hours

Non Successful Completion – indicates that a student has not satisfactorily completed the course hours



Current TAFE SA-wide Result Codes

– may be used for VET and Higher Education

Code

Description

Explanation

MS

Unit of Competency / Subject Started

Indicates that the student has begun the study for the unit of competency/subject but will be enrolled in the next Semester or Year to complete and the actual assessment result will be against that future class.

OB

Observer Status, not assessed

There are some students who undertake accredited unit of competency/subject where they wish to 'sit in' on lectures and have no intention of undertaking the standard assessment for the unit of competency/subject. This result code was created to accommodate such activity. 
The result code of 'OB' signifies that no assessment was undertaken and in order for the student to get status in the unit of competency/subject the student would need to either repeat the unit of competency/subject again and be assessed or undertake a RPL activity in order to determine the unit of competency/subject assessment status.

RF

Recognition of Prior Learning Not Granted

Recognition of Prior Learning Not Granted – The student has been assessed and recognition of prior learning has not been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work

RP

Recognition of Prior Learning Granted

Recognition of Prior Learning Granted – The student has been assessed and recognition of prior learning has been granted for the outcomes of a competency has been granted on the basis of formal training, experience or work

RW

Recognition of Prior Leaning Withdrawn

The student has applied for Recognition of Prior Learning and submitted evidence however has subsequently decided not to proceed with the RPL Application

ST

Status granted through credit transfer formal arrangement

Status granted through formal credit transfer arrangement.

W

Withdrew

Used when evidence exists that student has commenced study in the unit/subject and at some point during the learning period, officially withdrew.



Current Higher Education Result Codes

Code

Grade

% Range

Grade Point

Explanation

HD

High Distinction

85-100%

7

Outstanding, exceptional work in terms of understanding, interpretation, presentation, originality.

D

Distinction

75-84%

6

A very high standard of work which demonstrates a high level of originality and insight.

C

Credit

65-74%

5

Demonstrates a high level of understanding, presentation, originality and insight.

P

Pass

50-64%

4

Demonstrates an adequate level of understanding and presentation.

F

Fail

0-49%

1

Fails to satisfy the minimum requirements, with an unsatisfactory performance on a number of learning outcomes.

NGP

Non-Graded Pass

 

 

This grade is awarded in a unit of study that is only assessed on a pass/fail basis where a satisfactory level of performance and participation has been achieved. A score is not normally assigned. The grade may encompass any level of achievement from satisfactory performance to outstanding performance, i.e. 50-100



Superseded VET Results Codes

Code

Description

Explanation

CA

Competency achieved

Used where a student has been assessed for a unit of competency/subject and found to be competent.

CF

Competency not achieved

Used where a student has been assessed for a unit of competency/subject and found to be not competent.

CN

Competency not yet achieved

Used in situations where a standard Fail (Unit outcomes not achieved) result could deter students from continuing their studies. 
The same criteria as result code ‘F’ apply when determining this result.

CS

Studies commenced, not yet completed

Used where a student has commenced study in a unit of competency/subject but not yet completed, the completion will take place in a following class.

NA

Not assessed

Used when a student attended a class but no assessment was conducted.

OY

Studies commenced, not yet completed

Used when a student has begun study of a unit/subject in one year and the completion of the unit will be done in another calendar year.

P1

Pass level 1

Used where a student has been assessed and found to have passed the unit/subject at the graded level of 75% or more.

P2

Pass level 2

Used where a student has been assessed and found to have passed the unit/subject at the graded level of 50 – 74%.

PP

Provisional Pass (School of Music use only)

Used for the School of Music students who have completed the first semester of study but no assessment will be done until the end of the year.

RL

Assessment to be undertaken in a future class

Used where a student has studied a unit of competency/subject and attended the whole class but will be enrolled in the unit of competency/subject again and the result given in the second class. (Used in Vocational Preparation mostly where students had to do some subjects several times to pass e.g. English as Second Language).

S

Status (Competency Achieved)

Status given where a student had previously studied the unit of competency/subject and passed.

SE

Sat for an external assessment

To be used where a student studied a unit of competency/subject but also had to sit an external assessment to gain completion e.g. where an assessment was needed to gain a license such as Ship Pilot License, they could not be declared to have passed until the license assessment had been completed.



Superseded TAFE SA-wide Result Codes

– may be used for VET and Higher Education

Code

Description

Explanation

FN

Failed Not Assessed

The student commenced study in the unit/subject and at some point during the learning period ceased their commitment, e.g. no more attendance/submission of work without officially withdrawing.

R

Result to be advised

A temporary code that must be changed to the appropriated unit of competency/subject assessment result code before the end of the reporting year.



Superseded Higher Education Result Codes

Code

Grade

% Range

Grade Point

DN

Distinction

75-84%

6

CR

Credit

65-74%

5

1P

Pass level 1

55-64%

4.5

P1

Pass Level 1

55-64%

4.5

2P

Pass level 2

50-54%

4

P2

Pass Level 2

50-54%

4

1F

Fail level 1

45-49%

1.5

F1

Fail Level 1

45-49%

1.5

2F

Fail level 2

0-44%

1

F2

Fail Level 2

0-44%

1

PN

Pass not assessed

 

 

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Personal information

TAFE SA collects and stores the personal information of students in order to administer applications, enrolments and academic progress and to provide other services to students. This information is managed in accordance with the Information Privacy Principles Instructions issued by the Department of the Premier and Cabinet.

All matters relating to your admission, assessment, progress, course completion, learning difficulties, personal needs and any discussions or negotiations concerning such matters will be treated strictly in confidence. TAFE SA will endeavour to meet your needs regardless of your gender, ethnicity, age, disability, or background, without divulging your personal details unless required by law.

TAFE SA ensures that the personal information it collects:

  • is not excessive
  • is relevant to the purpose
  • is authorised or required by law
  • is as up to date, accurate and complete as possible
  • does not intrude unreasonably into your personal affairs.

Your personal information is securely stored against loss or unauthorised access, and is not misused. In accordance with the Freedom of Information Act 1991, you are able to access your own student files and make changes to your personal information for accuracy, completeness, relevancy or currency.

Your personal information will not be distributed or used for other purposes unless:

  • you have given permission
  • TAFE SA believes using the information is necessary to prevent or reduce a threat to your life, health or safety
  • the use or disclosure is required by law
  • the use is reasonably necessary to enforce the Criminal Law Consolidation Act 1935
  • the use is required by law to be provided to other government departments or statutory bodies.
Students should contact their lecturer if they wish to obtain access to basic personal information held by TAFE SA.  However, the  Freedom of Information Act 1991 (the FOI Act) also gives members of the public a legally enforceable right to access documents held by the government (subject to some exemptions), including a right to access documents regarding a student’s personal affairs held by TAFE SA. The FOI Act also sets out the process by which a student (or other member of public) can apply to TAFE SA for amendment of TAFE SA’s records regarding the person’s personal affairs if the person believes that the information is incomplete, incorrect, out of date or misleading.  

Academic information

Your academic information, including your results, is not made available to other interested parties unless:

  • you are under a contract of training, in which case your employer is legally entitled to receive a copy
  • TAFE SA is directed to provide academic information by a court order or similar
  • you have signed a declaration giving TAFE SA the authority to forward academic information to another person or party
  • you are undertaking training outside a training contract under an employer/employee agreement for which your employer is responsible for the fees and has signed a declaration to that effect
  • you are a minor and the person/s are your legal guardians
  • the agency requesting information is subcontracting the training to TAFE SA, which is required to provide results to the agency.

Obtaining past results and qualifications

To obtain academic records

Contact the program area where you studied your course.

Replacing qualifications gained since 1 January 1995

To replace lost, stolen, damaged or destroyed records, complete the Application for Replacement-Reissue-Extract form and send it to the program area where you studied. Form covers all three requests; please indicate which service you wish provided. This must be approved by that area before it goes to the Issuance team. A $50 fee applies for replacement/reissue. Contact TAFE SA information on 1800 882 661 for assistance.

Replacing qualifications gained before 1995

To replace lost, stolen, damaged or destroyed records pre 01/01/1995 an extract showing proof of completion can be provided by sending the completed Application for Replacement-Reissue-Extract form. Whilst no admin fee applies a $65 fee may apply if an archive search is required. Contact TAFE SA information on 1800 882 661 for assistance.

Retrieval of student records that were made prior to the use of electronic record-keeping systems may not be possible.