Event Assistant

Note: Completion of a TAFE SA course does not guarantee an employment outcome. Formal requirements other than educational qualifications (eg licensing, professional registration), may apply to some occupations.

Job Prospects
Openings 5 years to November 2019: 10,0001 to 25,000
Median weekly earnings: $1051 to $1300
Australian Government Department of Employment 2015
When you don't have the expertise or time to organise that all important function, there are professional event coordinators who can assist.

Event coordinators are responsible for planning and organising special events, such as parties, wedding receptions, banquets, meetings, conferences and conventions. Event assistants assist event coordinators.

TAFE SA courses that may be relevant for: Event Assistant

Accredited (Award)

  • Are you an organised person who enjoys working with others? Event organisations need people with these skills to assist with the smooth running of the event, from communicating with clients and colleagues to helping with event set up and decoration.
    Events Assistants need good administration and people skills and will work on aspects of different events, from small business meetings to major public events. They can usually be found assisting with event registrations, organising facilities and equipment, dealing with correspondence, helping update information on databases and working with their team to deliver interesting and successful events.

  • There are no specific educational requirements to become an Event Assistant, however the skills gained through undertaking certificate courses in Events are considered to be relevant.

  • Events provides interesting and varied roles; many Event Assistants work in individual businesses, in venues and function centres and for professional conference organisers, professional associations, meetings and event management companies, charities and regional events.
    Because of the wide variety of work, it is difficult to determine the exact nature of future demand. Employment is largely dependent on the level of business event, tourism and economic activity.

  • The Event Assistants role needs good administration skills and often includes a lot of time at a computer dealing with correspondence, helping to manage the event database, dealing with client enquiries and providing administrative support to the event team. Event Assistants also need good people skills as they will be working with diverse teams to plan and manage the event and will often be taking client enquiries by telephone and email. The Event Assistant is also responsible for helping on the days of events, dealing with delegate or guest enquiries, working with suppliers and assisting with the ordering of equipment and other special arrangements such as ordering entertainment, centrepieces or decorations and staging for special theme nights.

  • People working in the event industry agree that the most fulfilling aspect of their work, given the time and effort that's invested, is watching all of the arrangements come together smoothly. Organisation is the key to effective functions, so it goes without saying that good organisational skills are a must. Excellent communication skills and attention to detail will ensure that the client's needs are met satisfactorily. Event Assistants spend most of their time in an office environment but will also work on site at hotels, function centres and other venues to help deliver an event. Working after hours or on the weekend is very common.

  • Event Assistants are usually employed by professional associations, private business and also the larger hotels and convention venues and companies that specifically provide a convention or event management service.

    The Event Assistant works as part of the team to ensure that all of the client's requests are met and completed on time. Making sure that all administrative functions are handled effectively is a key part of the event assistant job, as well as compiling data and producing delegate and guest lists and materials are some of their main duties.