Be the first point of contact for customers.

As a customer service officer, you handle general inquiries and complaints about an organisation’s products or services. You may answer questions yourself or direct customers to the right section for help.

You also carry out clerical tasks such as word processing, data entry, filing, mail dispatch and photocopying. Your role is essential in keeping communication smooth and ensuring customers feel supported.

While there are no specific educational requirements to become a customer service officer, having acquired some training would assist in finding work in this occupation. Of the current Customer Service Officers 17% have Certificate III or IV, 9% have and Advanced Diploma or Diploma and 56% have no post school qualification. The majority of those without a qualification are likely to be included in the 55+ years. It is recommended that you get the advantage when applying for jobs and get the appropriate education and training.

TAFE SA offer the following courses to help you find employment in this occupation: Certificate III in Business.

Customer Service Officers generally find employment in most industries; in commonwealth departments and private organisations. This is a very large occupation with customer services officers working in many regions of Australia.

"I am usually the first person people see when they come to the front counter of the Health Services section at the Council, or the first person they speak to on the phone. We handle all general inquiries and complaints about food premises and noise levels in the area. Its my job to find out what the person would like to know, provide them with the necessary information if I can, or let them know who can assist them further. If it was food poisoning for example, then I would direct the person to our environmental health officer". Central Point of Inquiry Customer service officers are an important part of an organisation's customer service strategy. They minimise the time it takes a customer to find the right person or a piece of information. Its also more efficient for the organisation having one or more people dedicated to this task.

Because of the direct contact Customer Service Officers have with the public, excellent customer service skills are a must in this occupation. Being well informed about their organisation, so that inquiries can be answered promptly and complaints resolved quickly, is also advantageous. Since customer service officers have to contend with the odd problem, analytical and problem solving skills will also greatly assist them in their job. Aside from handling inquiries, customer service officers often assist people to fill in forms associated with their inquiry or complaint. This might be a rental assistance form at a housing agency, a loan application form at a financial institution, or some cases a poor work practice complaint form.

Customer service officers need to be competent in Word and Excel and be good typists as they often process forms and enter details into a computerised database. Customer Service Officers play an important role in many different departments and organisations. In a real estate company, they may handle inquiries about bond assistance, rental vacancies and whether people are up to date with their rental payments. In a government department or a private business, they might answer inquiries and provide information on the goods, services, and activities of the organisation. Building good working relationships and keeping them over time is essential to being a good customer service officer.